Sharing of information and knowledge is the basis for a collaborative environment, but the collaborative environment is only as powerful as the capabilities built into the software that provide the abilities for the user to search for this information. Without strong searching capabilities, navigating to find specific information would be a major struggle, working against the whole premise of collaboration.
Microsoft Search is the powerhouse for bringing together search results from several data sources in Office 365 including SharePoint, OneDrive for Business, Teams, Groups, Yammer, and more. Driven by Bing’s search engine and leveraging AI, Microsoft Search brings data from within your organization and from the web in a single experience. Worry-free security authenticates users to ensure that only users allowed to access corporate content will receive the content by de-identifying search queries and logs, thereby separating these from public Bing search traffic. Microsoft Search is fully customizable allowing you to add your logo, use branding colours, company name, and more. This can all be accessed through the Microsoft 365 admin center.
With Microsoft Search, you have the flexibility to target specific groups of information to be shared with. Finding answers to questions, like troubleshooting, policies resources, can help support wise resourcing and decrease support costs by allowing users to become more independent in finding the answers that they are seeking.
The key admin features of Microsoft Search include the following:
What benefits will the end-user receive? These are a few of the key features for end-users:
SharePoint Online provides both a classic and modern search experience. Even though both experiences differ, they have one commonality and that is they use the same search index to find search results. With a modern search experience, your results shown are based on your previous activity in Office 365 and are very personal. Two users can use the same search parameters, but different content will be presented due to previous searches. Visual, intuitive and easy to navigate, the modern search experience provides ease of access and use for your users.
Because the modern search results page is not built with web parts, the modern search experience cannot be customized. However, the classic search experience can be customized and some of these customizations will have a limited impact on the modern experience. The following classic search settings will also apply to the modern search experience:
Whether you use the classic or the modern search experience, it is important to:
This all sounds great, but how does SharePoint Online search work? A simple explanation is that each document’s detailed information is stored within the site columns in the lists and libraries. The search follows this path and is graphically depicted:
By using the power of Bing’s AI search engine, Microsoft Search provides the powerful capability of searching for contextual content across several Office 365 platforms and the web to bring results to your organization and its users. Microsoft Search drives SharePoint Search, thereby providing your users the ability to search for content that is relevant to their projects, knowledge base, and skill sets across platforms and the web. Collaboration has never been easier and intuitive.
The new features in SharePoint 2019 are based on three themes. These themes involve the users’ experience that is developed through SharePoint Online, content engagement across all platforms, and powerful scaling security and compliance capabilities.
What is new for SharePoint 2019? SharePoint 2019 will have many new and added features that enhance the “modern experience”, making it flexible, mobile, compelling and easier to use, especially for on-prem users. These new features include:
True to its purpose, SharePoint continues to support collaboration between teams and individuals in their organizations. As SharePoint updates to 2019, there will be some features in 2016 and 2013 that will be deprecated and these six features will be:
Summarizing the added new features and the deprecation of others, is a handy cheat sheet below:
The Modern Experience is not only here to stay, but it is being integrated into SharePoint 2019. If an older version of SharePoint on-prem is being used, it is highly recommended that the upgrade to SharePoint 2019 be implemented. With nearly all the modern functionalities available, it will bring on-prem up to par with SharePoint online. With SharePoint 2019, user experience and collaboration become modernized with greater ease of access and use for individuals and teams.
Welcome to my Office 365 blog and thank you for taking the time to get to know me better.
I am a Microsoft Office 365 MVP with 24 years in Information Technology consulting, 16 years of this experience with expertise in SharePoint and the Microsoft Content Management System.
I am an active member of the SharePoint Community and have been a guest speaker at numerous events, including SharePoint and corporate events, functions, and conferences at local, regional, national, and international levels.
As a Cloud Solutions Architect, I provide Office 365 and Azure services including architecture planning, migration, and governance for medium to large-scale organizations. My designs, architecture, and implementation for Office 365 solutions include Teams, SharePoint, Content Services, Collaboration, Power Platforms, and Search.
Our community of SharePoint members is a collaborative team, and I am fortunate that I have opportunities to meet and work with many talented colleagues. I hold great respect for their passion and dedication and am proud to be an active member of the Microsoft Office team specializing in SharePoint technology.
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