At the SharePoint Conference (SPC2019) held in Las Vegas this spring, many new announcements were shared that will impact SharePoint, OneDrive, Microsoft Teams, Yammer, PowerApps, Microsoft Flow and several other applications within Office 365 and Microsoft 365.
The internet connects the world while an intranet connects the people and content in the workplace. But, an intranet does more than just connect people and content. A properly organized intranet will cause collaboration between people, whether in teams or in siloes, through the sharing of knowledge, the harnessing of this collective knowledge to create solutions and the provisioning of a platform for communication. SharePoint has been the powerhouse behind intranets for more than a decade and can be found in every industry and geography. As a leader, SharePoint continues to set the bar higher and higher, meeting the needs and goals of organizations and its people with intelligent solutions.
SharePoint Home Sites
A SharePoint communication site, but amped up, SharePoint Home Sites is the landing page for your organization and the new home view on the SharePoint mobile app. SharePoint Home Sites, with personalized content, information, and navigation, not only engages through conversation but also through video that is powered by Yammer and Microsoft Stream. It neatly organizes and curates the organization’s news, with official news being marked visually and is available for all users with access to the home site. Relevant content and news are shared based on the role of the person as well as their role while Microsoft Search serves as the main connector of content within the organization.
A key focus with all of SharePoint’s enhancements is the time-to-value for customers. With the improved navigation and activity insights across sites, and coupling these features with views of your documents to get back to work quickly, work processes are greatly streamlined, underscoring the valuable time-to-value gained.
As we all experience, we may come across content that we would like to read, but at that moment, cannot. With SharePoint Home Sites, news and content can be flagged for review at a later time. This feature, enhanced saved for later view, will be an extremely useful and well-used feature.
SharePoint Home Sites are easily deployed – within minutes – straight out of the box with no coding! Customizations to reflect company branding and design are easily done through web parts, navigation, and site design – all straight out of the box.
Being the leader as the powerful platform for delivering applications on the intranet, many SharePoint partners are onboard with integrating their intranet offerings closely to the SharePoint intelligent intranet. Additionally, solutions built with SharePoint Framework by your developers or by SharePoint partners can be embedded.
Yammer and Microsoft Stream
Both Yammer and Microsoft Stream are featured out of the box for SharePoint Home Sites. With Yammer and Microsoft Stream, engaging employees in communication and learning has never been easier.
Yammer provides the platform for employees to engage in open conversations that can drive cultural transformations and cause organizational alignment. Every employee across an organization is empowered to express their opinions, ideas, and feedback and now, with the new Question and Answer feature, you or a group admin can mark the best answer, making this knowledge easy to find, share, and reuse. Taking it one step further, a group can feature bot-like, intelligent answers to questions that are frequently asked.
There are some major changes for customers using Yammer groups connected to Office 365 groups. For these groups, e-Discovery for Yammer will be available for them. Recognizing the unique data residency requirements for European customers, in-geo data storage for Yammer in the EU is now available for new Yammer networks in the EU. Yammer messages and files attached to these will be stored at-rest in Microsoft EU datacentres.
Video is becoming more popular, and is quite often the first choice, for learning, engaging, and communicating. Microsoft 365’s video capability is powered by Microsoft Stream, a powerful engine that provides users the ability to securely record, upload, and share videos from the iOS or Android mobile apps. By incorporating Microsoft Forms into Microsoft Stream, polls, surveys or quizzes can easily be inserted into the videos.
A natural extension of video is 3D and virtual reality. SharePoint Spaces has been in development since 2018, and at Ignite 2019, expect to see what SharePoint Spaces is in its early stages.
OneDrive is the Office 365 files application that stores all your individual and shared files across platforms, across browsers, and across devices and is accessible on mobile or on desktop. With so many files stored, accessing has become more streamlined and simple with Microsoft Search in OneDrive as the powering search engine. Personalized recommendations are provided with the new AI-powered experiences. Activity, file insights, and lifecycle signals such as DLP policies are shown on OneDrive’s enhanced file hover cards. Another great feature is the save for later which allows you to flag a file that you can return to later to read.
With the OneDrive web application, you can now work with metadata columns, custom views, sync files to your PC or Mac, and preview more than 320 file types, including 360-degree images and AutoCAD .DWG files. This can all be done with the new, full-fidelity files experience for shared libraries. And, with the comments on non-Office files, comments and be added to any of the 320+ file types, including PDFs, CAD drawings, and images.
Sharing policies set by your organization can now be done directly from OneDrive, making it that much easier to collaborate through file sharing with internal and external collaborators with the create a shared library with a streamlined experience backed by an Office 365 group. With this, you can specify the people you want to share with. Files can also be shared in Teams, which is the hub for teamwork, with the new file sharing control in Teams chat. This allows you to either upload a copy of the file or share a link, and the access provided by the link is configurable. The new sharing control to Outlook will also be implemented.
A new request files capability is being introduced which allows you to select a folder and invite people to add files. Everyone can upload folders to the file, but the only files they see will be theirs. With each file added, you will receive a notification. With request files, you are able to collect files from multiple individuals while preventing individuals from seeing other peoples’ files.
are few of the highlights announced and shared at this year’s SharePoint
Conference. All are very exciting and will help your organization’s employees
collaborate with greater efficiency and productivity while encouraging learning
through enhanced media platforms.